1. Who We Are
This Privacy Policy explains how Hitchin Soapbox Derby (“we”, “us”, “our”) collects, uses, and protects your personal information when you sign up for our newsletter and related communications.
We are the data controller for your personal information under the UK GDPR and EU GDPR.
2. Information We Collect
When you sign up, we may collect:
- Name
- Email address
- Any preferences you share with us (e.g., interests, location).
3. How We Use Your Information
We use your personal information for the following purposes:
- To send you updates about future Soapbox Derby events.
- To share news, offers, and promotions related to our events.
- To send relevant promotions from our carefully selected strategic partners and sponsors.
- To improve our marketing and event communications.
Our lawful bases for processing include consent (when you opt in to receive communications) and legitimate interests (promoting our events and sponsors in a proportionate way).
4. Marketing & Partners
By signing up, you agree that we may send you promotional emails not only about our events but also about relevant products, services, or offers from our sponsors and strategic partners.
You will always have the option to unsubscribe at any time.
5. How We Share Your Information
We do not sell your personal data. However, we may:
- Share limited information with trusted service providers who help us send emails and manage our event marketing.
- Promote offers from our partners directly via our communications (we won’t hand your email over to them unless you give us explicit permission).
6. Data Retention
We will keep your data until you unsubscribe or request deletion.
7. Your Rights Under GDPR
You have the right to:
- Access the personal data we hold about you.
- Request correction or deletion of your data.
- Withdraw consent for marketing at any time (via the unsubscribe link in emails).
- Lodge a complaint with the Information Commissioner’s Office (ICO) if you are unhappy with how we handle your data.
8. Security
We use appropriate technical and organisational measures to protect your data.
9. Contact Us
If you have any questions, or want to exercise your rights, please contact us at: hitchinsoapboxderby@gmail.com